Information Session Task List

8-12 WEEKS BEFORE

• Notify Intergroup or Chapter of plan.
• Acquire day, time, and venue.
• Recruit Speakers and a Moderator.
• Request Cision media list for your area from pi@foodaddicts.org and contact weblinks@foodaddicts.org for list of free online sites for posting.
• Create Information Session Trifold using this template and have printed and folded. Create Information Session Flyer using this template. Personalize and print for distribution.
• Submit a request to post an upcoming FA Information Session on the FA Events Calendar

4 WEEKS BEFORE

• Distribute trifold brochures and flyers to members for posting.
• Place Calendar Announcements in community publications (long and short version templates available)
• Send Public Service Announcement to local tv/cable stations, radio stations, newspapers, websites, and online calendars.
• Make sure ample literature is available for table.

1 WEEK BEFORE

• Print sponsor list and phone lists for newcomers.
• Appoint greeters for the meeting.
• Appoint set-up and clean-up committees.
• Appoint time keeper
• Put together event day toolbox including nametags, markers, literature, Individual Interested sign up sheets, meeting format, FAQs, banner, tablecloths, signs, & blank evaluation form.
• Send format and copy of Frequently Asked Questions to moderator and panelists
• Speakers and panelists review format and FAQs

DAY OF THE EVENT

• Set up literature table.
• Set up table for speakers & moderator with format and FAQ.
• Set up table with name tags for members and sign in sheets for participants
• Remind speakers how long they are speaking and to stay withing this time.
• Greet newcomers.
• Coordinate treasury.
• Clean up facility as needed

AFTER THE EVENT

• Assign members to follow-up with interested newcomers and guests.
• Return banners and tablecloths.
• Complete and return evaluation form to Intergroup or Chapter.
• Submit expenses for reimbursement.